How to Enter Time off Requests

How to Use the New Online Calendar Tool

A guide for employees to enter their time off requests

The company has introduced a new online calendar tool that allows you to enter your future time off requests and

get them approved by your timesheet reviewer. This tool will help you and the team plan your work schedule, track

your utilization, and sync your out of office events with your Outlook calendar. Here is how to use the tool to enter

your time off requests for vacation, training, conferences, sick time, or any other reason.

Step 1: Go to the Calendar tab

Click on "My Employee Dashboards" in ISLDB and click on the "Calendar" tab. You will see a monthly view of your

calendar, showing your current and pending activities, as well as your colleagues' availability.

Step 2: Create a New Activity

Click on the new activity button on the top right corner of the calendar. A pop-up window will appear, asking you to

select a resource for the activity. Choose yourself as the resource.

Step 3: Choose the out of office code

You will see a drop-down menu with different out of office codes that match your reason for taking time off. For

example, if you are taking a vacation, choose the "Vacation" code. If you are attending a conference, choose the

"Conference" code. If you need to use sick time, choose the "Sick Leave" code. And so on. Select the appropriate

code for your time off request and click on the next button.

Step 4: Enter the details of your time off request

Further down, you will see a form where you can enter the details of your time off request. You need to enter the

following mandatory information:

• The start and end dates for your time off

• The number of hours per day that you will be out of office

• The date flexibility of your time off request, such as whether you can change the dates or not

• The confirmation status of your time off request, such as whether you have booked your travel or not

You can also enter some optional information, such as:

• A description of your time off request and your availability for urgent requests

• The location where you will be during your time off

Once you have entered all the information, click on the save and close button. Your time off request will be added

to the calendar with a color code indicating the pending status and utilization of your time.

Step 5: Wait for approval (or rejection)

Your time off request will be sent to your timesheet reviewer for approval or rejection. You will receive an email

notification once they review your request. You can also check the status of your request on the calendar by

hovering over the activity.

If your request is approved, an out of office event will be automatically added to your Outlook calendar. You will

also see a green check mark on the activity on the online calendar. If your request is rejected or cancelled, the out

of office event will be removed from your Outlook calendar. You will also see a red cross mark on the activity on the

online calendar.

You can edit or delete your time off request at any time before it is approved or rejected by clicking on the activity

on the online calendar and choosing the edit or delete option. However, once your request is approved or rejected,

you cannot change it online. You will need to contact your timesheet reviewer directly to make any changes